Online Virtual Events vs in Person Events

Are virtual conferences the future of team collaboration? How could your company benefit by investing in them today? Read on to find out how to plan a virtual event, from choosing the virtual event platform through to delivering the online event.

Institutional Change
  • Release Date: 31 January 2023
  • Update Date: 15 March 2024
  • Author: Speaker Agency
690X460 Virtual Events

Virtual events are able to offer significant benefits. Meeting remotely can save up to 40 minutes of commuting time too, meaning your team can spend more time problem-solving, completing tasks and even coming up with new ideas. Virtual events are also ideal if you want to try and create new opportunities that may not have been possible in person.  Features including  the breakout sessions, interactive surveys, live streaming for a global audience and much more.

Benefits of Hosting your Conference Online

If you want to find out some of the benefits of hosting a virtual conference in 2023 then the only thing that you have to do is take a look below.

Virtual Events are Convenient

When you meet virtually, you can connect with your team regardless of their geo-location. Your team members will appreciate the flexibility that a virtual meeting has to offer and you may even see a sharp rise in attendance. The main reason for this is that it is easier for a member to log on to the conference online, than it is for them to commute to wherever the meeting is being held.

Virtual Meetings are More Efficient

Virtual events tend to be much shorter when compared to standard conferences. But this does not compromise on outcomes. You might spend less time catching up with things such as small talk, and at the same time, you can also get down to business much faster. You can maximise every minute that you have and this makes it much easier for you to maintain a standard of efficiency.

Virtual Conferences are Great for Diversity

When you host a standard event, you may find that attendance can be somewhat limited. This can be because people have to travel, take time off work or even pay for accommodation. 

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With virtual live events, you can increase attendance and make your event more inclusive and accessible.

More diversity means that you have a much bigger variety of ideas, purely because you have people who are able to bring something different to the table. Take a look below to find out some more benefits of virtual conferencing tools and virtual event planning.

Taking your Conference Online in 2023

In the past, if you wanted to set up a successful event, you had to chase keynote speakers months before the conference was due to start. There were also costs associated with hosting the event in general. This made it impossible for smaller companies to host successful events, and it also made it much more difficult for people to get the result that they wanted out of their time, money and effort.

When the pandemic struck, people were forced to look into virtual alternatives, and this led to a sharp rise in the number of conferences being held online. Now small business owners across the world are seeing the value of hosting a conference online. If you are yet to consider hosting your conferences online then this guide will showcase some of the top benefits.

Improving your Attendance Rate

One of the main benefits of hosting a virtual conference is that you can access it from just about any device of your choosing. You can also use any browser, from any part of the world. 

In short, just about everyone can join and you can easily access a wider audience without having to spend an extortionate amount of money. You can also avoid paying out for travel or accommodation. This trade-off makes it easier than ever for you to capitalise on a much higher attendance rate.

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Saving Time and Money

When you organise a conference, or any event for that matter, you may find that you have a lot of nerves. This is understandable, as you have to think about the venue, the staff, the food you are going to serve and any dietary requirements too. 

The great thing about an online virtual event is that you can eliminate all of this, by having a cost-effective solution that works for everyone. If you have not explored the idea of virtual conference tools yet then now is the time for you to change that.

Keynote Speaker Access

With a virtual conference, you may find that you can easily attract speakers who are high in demand. When you eliminate the need for travel and preparation, you can offer keynote speakers a much more schedule-friendly approach and you can also feel confident knowing that you can access a bigger pool of talent. 

Evergreen Content

When you make the decision to take your conference online, you may find that your recordings and any other content that you generate can be done under your ownership. You can use your digital content for months, or even years to come and this makes it easier than ever for you to get the result you’re looking for.

Industry Trends

Educating your teams should be a priority. Investing in your employees will pay dividends in so many ways from increasing your market competitiveness to retain talent. Virtual conferences are ideal if you want to update your team on the latest trends and insights. 

You can also utilise live chats, webinars and other features to make sure that your team are aware of the latest industry changes. Of course, if you are yet to delve into the world of virtual conferencing then now is the best time for you to make a change. 

2023 is going to bring about a monumental change for digital meetings, and if you can get on board now then this will help you to set yourself and your company up for success in the future. If you need some help with your event then remember, virtual event management services do exist, and this makes it easier than ever for you to plan your conference.

Lead Generation

Virtual conferences and live webinars tend to be followed by a question-and-answer session. Organisers can then invite suggestions and they can also ask for insights from the audience too. The fact that the event is so scalable means that you have a very easy and accurate way to understand the profile of your audience, not to mention that your company can incorporate the feedback you get in the long run.

If you want to host the best virtual event, invest in a good landing page and do your SEO research. Next, choose a solid and reliable video conference platform. The best virtual conference platforms will give you full control over your event while giving you access to a huge range of top features.

Choosing Speakers

Last but by no means the least, how to find the best virtual keynote speaker? Finding the best speaker  depends on understanding the needs of your targets audiences and working with speaker agencies that can create a great match.

If you want to organise a Virtual Conference that is a success 

1. Invest in a reliable video conferencing software/ platform that also has a mobile app

2. Use social media smartly to publicise your event

3. Use interactive elements like breakout rooms to encourage attendance

4. Find out if you can record sessions for a wider audience to access the online conference video.

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